Privacy Policy

Voice Recordings

When you record audio or import a file, it is uploaded to our secure transcription server solely for the purpose of converting speech to text. Audio files are never stored permanently on our servers.

Account Information

If you sign in with Apple we receive only the minimal data Apple shares: a unique identifier and, optionally, your name and email address. We do not store passwords.

Transcription Data

Transcripts, summaries and translations are stored on your device and our server so you can retrieve and process them. They remain until you delete the recording or account. Generated export files are also stored on our server and deleted with the recording.

Subscription & Payment Information — Mobile (iOS)

In-app purchases on iOS are handled by Apple and RevenueCat. RevenueCat collects subscription status, purchase history, and device identifiers. We do not store any payment or card information on our servers.

Subscription & Payment Information — Web

Web subscriptions are processed by Stripe. Stripe collects and processes your payment details securely. We receive only a subscription status confirmation — we never see or store your card number, CVC, or billing details.

What We Do Not Collect

• Biometric or facial data
• Location data
• Contacts or calendar data
• Photos, beyond files you explicitly import for transcription
• Browsing history or cross-app tracking data

Data collected for transcription is never repurposed without your explicit consent. Voice recordings are used solely for requested transcription, summarization and translation, including automatic speech-to-text transcription powered by a commercially-licensed open-source AI model running on our dedicated infrastructure. Your audio and transcriptions are never used for:

• User identification or profiling
• Surveillance or monitoring
• AI model training or improvement
• Marketing, advertising, or analytics
• Any purpose other than the features requested by you

Audio files are automatically removed from our server immediately upon completion of the transcription process. The full lifecycle is:

1. Your device uploads the audio over HTTPS (TLS 1.2+)
2. Transcription runs on our server (typically 30–120 seconds)
3. The audio file is permanently deleted from our server immediately after processing
4. Transcript text is returned to your device and retained on our server until deletion

Audio is deleted after processing completes or fails. Interrupted uploads, orphaned audio and export files expire within 24 hours; legacy recordings without an authenticated owner are not exposed to other accounts. Contact support if you need legacy server data removed. This retention exception must be considered when requesting account deletion. Local audio remains until you delete it.

Your voice recordings are never shared with any third party. Transcription and summarization run exclusively on our own dedicated GPU infrastructure.

Translation — Ollama on our server

When you explicitly request a translation, transcript text is processed by Ollama on our own server. Translation does not send your audio or transcript to an external AI provider. The translated text is stored on your device and our server until you delete it. Translation starts only when you request it.

Other Third-Party Services

For essential services (Sign in with Apple, RevenueCat, Stripe) we ensure that any third party with whom we share necessary data (such as subscription status or identifiers) will provide the same or equal protection of user data as stated in this Privacy Policy and as required by Apple’s App Store Guidelines. These parties do not receive your voice recordings or transcriptions.

• In-Transit: HTTPS with TLS 1.2+ encryption for all data in transit.
• Infrastructure: Dedicated server infrastructure.
• Deletion: Automatic, immediate deletion of audio after transcription.
• Storage: Transcripts are stored on your device and our server with authenticated access.
• Authentication: Passwordless authentication via Sign in with Apple.

You maintain full control over your data and permissions. You may at any time:

• Revoke Consent: Turn off AI Processing in the app settings or the web dashboard to stop new AI requests and cancel work still running on our server. Data already delivered to a processor cannot be recalled; turning off permission does not delete existing results. Microphone permissions can also be revoked in iOS Device Settings or Browser Settings. You can also revoke Sign in with Apple access from Settings → Apple ID → Password & Security → Apps Using Apple ID.
• Delete Recordings: Delete individual recordings and transcripts from within the app or web dashboard, or use “Delete All Recordings” in Settings to delete the associated server records and local history. Failed deletions remain visible so you can retry.
• Delete Account (In-App): If you have created an account, you can permanently delete your account and all associated data directly from the Aero VoiceNotes app settings or web dashboard. Apple users must sign in again to revoke their Apple authorization. Account deletion does not cancel an Apple subscription; manage it in your Apple Account subscription settings. Payment records required for accounting or legal obligations may be retained separately.
• Request Deletion: Alternatively, request full account deletion by emailing info@idakimi.com — we will process your request within 30 days.

Aero VoiceNotes is not intended for use by children under the age of 13. We do not knowingly collect personal data from children. We do not use third-party analytics or third-party advertising that targets children. If you believe a child has provided us with personal information, please contact us so we can delete it immediately.

We may update this policy from time to time. The “Last Updated” date at the top of this page will reflect any changes. Continued use of the service after an update constitutes acceptance of the revised policy.